NSLHD REDCap Support/ Training Page

This value you provided is not a number. Please try again.

This value you provided is not an integer. Please try again.

The value entered is not a valid Vanderbilt Medical Record Number (i.e. 4- to 9-digit number, excluding leading zeros). Please try again.

The value you provided must be within the suggested range

The value you provided is outside the suggested range

This value is admissible, but you may wish to double check it.

The value entered must be a time value in the following format HH:MM within the range 00:00-23:59 (e.g., 04:32 or 23:19).

This field must be a 5 or 9 digit U.S. ZIP Code (like 94043). Please re-enter it now.

This field must be a 10 digit U.S. phone number (like 415 555 1212). Please re-enter it now.

This field must be a valid email address (like [email protected]). Please re-enter it now.

The value you provided could not be validated because it does not follow the expected format. Please try again.

Required format:

/^((0?[1-9])|([1-8][0-9])|(9[0-8]))[0-9]{3}$/

/^((29([-\/])02\3(\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00)))|((((0[1-9]|1\d|2[0-8])([-\/])(0[1-9]|1[012]))|((29|30)([-\/])(0[13-9]|1[012]))|(31([-\/])(0[13578]|1[02])))(\11|\15|\18)\d{4}))$/

/^((02([-\/])29\3(\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00)))|((((0[1-9]|1[012])([-\/])(0[1-9]|1\d|2[0-8]))|((0[13-9]|1[012])([-\/])(29|30))|((0[13578]|1[02])([-\/])31))(\11|\15|\19)\d{4}))$/

/^(((\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00))([-\/])02(\6)29)|(\d{4}([-\/])((0[1-9]|1[012])(\9)(0[1-9]|1\d|2[0-8])|((0[13-9]|1[012])(\9)(29|30))|((0[13578]|1[02])(\9)31))))$/

/^(((\d{2}([13579][26]|[2468][048]|04|08)|(1600|2[048]00))([-\/])02(\6)29)|(\d{4}([-\/])((0[1-9]|1[012])(\9)(0[1-9]|1\d|2[0-8])|((0[13-9]|1[012])(\9)(29|30))|((0[13578]|1[02])(\9)31)))) (\d|[0-1]\d|[2][0-3]):[0-5]\d$/

/^(?!\.)((?!.*\.{2})[a-zA-Z0-9\u0080-\u02AF\u0300-\u07FF\u0900-\u18AF\u1900-\u1A1F\u1B00-\u1B7F\u1D00-\u1FFF\u20D0-\u214F\u2C00-\u2DDF\u2F00-\u2FDF\u2FF0-\u2FFF\u3040-\u319F\u31C0-\uA4CF\uA700-\uA71F\uA800-\uA82F\uA840-\uA87F\uAC00-\uD7AF\uF900-\uFAFF!#$%&'*+\-/=?^_`{|}~\d]+)(\.[a-zA-Z0-9\u0080-\u02AF\u0300-\u07FF\u0900-\u18AF\u1900-\u1A1F\u1B00-\u1B7F\u1D00-\u1FFF\u20D0-\u214F\u2C00-\u2DDF\u2F00-\u2FDF\u2FF0-\u2FFF\u3040-\u319F\u31C0-\uA4CF\uA700-\uA71F\uA800-\uA82F\uA840-\uA87F\uAC00-\uD7AF\uF900-\uFAFF!#$%&'*+\-/=?^_`{|}~\d]+)*@(?!\.)([a-zA-Z0-9\u0080-\u02AF\u0300-\u07FF\u0900-\u18AF\u1900-\u1A1F\u1B00-\u1B7F\u1D00-\u1FFF\u20D0-\u214F\u2C00-\u2DDF\u2F00-\u2FDF\u2FF0-\u2FFF\u3040-\u319F\u31C0-\uA4CF\uA700-\uA71F\uA800-\uA82F\uA840-\uA87F\uAC00-\uD7AF\uF900-\uFAFF\-\.\d]+)((\.([a-zA-Z\u0080-\u02AF\u0300-\u07FF\u0900-\u18AF\u1900-\u1A1F\u1B00-\u1B7F\u1D00-\u1FFF\u20D0-\u214F\u2C00-\u2DDF\u2F00-\u2FDF\u2FF0-\u2FFF\u3040-\u319F\u31C0-\uA4CF\uA700-\uA71F\uA800-\uA82F\uA840-\uA87F\uAC00-\uD7AF\uF900-\uFAFF]){2,63})+)$/i

/^[-+]?\b\d+\b$/

/^[a-z]+$/i

/^\d{10}$/

/^\d{7}$/

/^[a-z0-9-_]+$/i

/^[-+]?[0-9]*\.?[0-9]+([eE][-+]?[0-9]+)?$/

/^-?\d+,\d$/

/^-?\d+\.\d$/

/^-?\d+,\d{2}$/

/^-?\d+\.\d{2}$/

/^-?\d+,\d{3}$/

/^-?\d+\.\d{3}$/

/^-?\d+,\d{4}$/

/^-?\d+\.\d{4}$/

/^[-+]?[0-9]*,?[0-9]+([eE][-+]?[0-9]+)?$/

/^($0[2-8]$|0[2-8])\s*\d{4}\s*\d{4}$/

/^(?:$?([2-9]0[1-9]|[2-9]1[02-9]|[2-9][2-9][0-9]|800|811)$?)\s*(?:[.-]\s*)?([2-9]1[02-9]|[2-9][02-9]1|[2-9][02-9]{2})\s*(?:[.-]\s*)?([0-9]{4})(?:\s*(?:#|x\.?|ext\.?|extension)\s*(\d+))?$/

/^((((\+44|0044)\s?\d{4}|$?0\d{4}$?)\s?\d{3}\s?\d{3})|(((\+44|0044)\s?\d{3}|$?0\d{3}$?)\s?\d{3}\s?\d{4})|(((\+44|0044)\s?\d{2}|$?0\d{2}$?)\s?\d{4}\s?\d{4}))(\s?\#(\d{4}|\d{3}))?$/

/^\d{4}$/

/^[ABCEGHJKLMNPRSTVXY]{1}\d{1}[A-Z]{1}\s*\d{1}[A-Z]{1}\d{1}$/i

/^(0[1-9]|[1-9]\d)\d{3}$/

/^\d{3}-\d\d-\d{4}$/

/^(\d|[01]\d|(2[0-3]))(:[0-5]\d){2}$/

/^([0-9]|[0-1][0-9]|[2][0-3]):([0-5][0-9])$/

/^[0-5]\d:[0-5]\d$/

/^(614)[0-9]{8}$/

/^[0-9]{4,9}$/

/^\d{5}(-\d{4})?$/

fxtSWpjt8RN2MTV4VS53

NSLHD REDCap Support/ Training Page

Returning?

A A A

file

Attachment:

RC NSLHD banner.PNG

Attachment:

new field types.PNG

Attachment:

validation.PNG

For an introduction to REDCap, including:
- What is REDCap?
- Why use REDCap?
- How to access REDCap?

Please visit the following document:

Attachment:

REDCap Introduction.pdf

For an introduction to REDCap, including:
- What is REDCap?
- Why use REDCap?
- How to access REDCap?

Please visit the following page.

There are a number of online tutorials that you can view to learn more about REDCap:
REDCap Online Training Videos

Recordings for two training sessions conducted at NSLHD can be accessed at the bottom of this page.

Once logged in, you are also able to access the Help & FAQ section at the top of your home page or on the bottom left of your modules. This is regularly updated by REDCap's FAQ Committee.
REDCap Help &FAQ

For basic steps on how to create a new project, please visit the following page:
How to create a new project

Once you have created your project, you will be taken to the project setup page of your project.
This page is essentially a checklist for your project. It contains the major settings to customise your project.
The following page provides a walk through on the project setup page:
Project Setup

One of the final steps in the project setup is testing it out prior to collecting real data. Once you are happy that the project does what you want it to, you can move the project to production mode. This signals to your project that real data is being collected and provides additional safeguards for your data.
For more detailed information on what to look out for when testing your project, please consult the following guide:
Project Testing Considerations

Once you are ready to collect real data, the final step in the project setup is moving the project to production mode. This will provide additional safeguards for your data. Whilst building a project, your project begins in development mode. In development mode, any changes that are made occurs instantaneously. As a result, you could inadvertently make a change which results in data loss. Changes in production mode are automatically screened when submitted. This ensures that any changes that result in data loss are intentional.
For more detailed information on production mode, please visit the following page:
Production Mode

Surveys
For a guide on navigating the various survey functions of REDCap, please have a look at the attached document.

Surveys are explored in greater detail in the Intermediate training session recording at the bottom of the page

Attachment:

REDCap Survey Guide April 2021.pdf

Step by step guide to creating a basic project to send a survey

The following guide has been created for users who are primarily interested in using REDCap to send surveys.
Steps are provided on how to go about creating the project.

Attachment:

Step by Step Guide to Create a Basic Survey.pdf

General Survey Guide
This page provides a guide on navigating the various survey functions of REDCap.

Survey Training Session Recording
This intermediate training session included a strong focus on surveys. More details of the session can be found with the recording.

Tool for Designing and Distributing Surveys
This tool guides you through how to setup a survey and the best method to distribute a survey based on a series of questions on how you wish to distribute the survey.

Action tags + Piping Demo
This resource provides various examples of action tags. In doing so, piping is also introduced.

Action tags are an excellent way to customise the data entry entry experience. Adding action tags to fields can perform various actions such as enforcing character or word limits, automatically populating data (via setvalue or default action tags) or modifying fields so they are hidden or read-only.

More information on action tags can be found here.

Piping allows you to inject previously collected data elsewhere in your project.

More information on piping can be found here.

The following resource provides more examples of piping in action:
Piping demo

Example uses of piping:
- creating various outputs such as summaries of collected data
- personalising questions by using answers from previous questions
- referencing previously collected data in linked questions
- personalising survey invitations
- creating custom labels for records, repeating instruments or longiditunal events

There are a range of calculations that can be used in REDCap.
If the desired answer is numeric, the calculation can be implemented in a calculated field type.
If the desired answer is not numeric, the calculation can be implemented in a text box field type that utilises the @CALCTEXT action tag.

These Special Functions can be accessed at the following page.

Date Calculation Builder
This resource assists with building two calculations related to dates:

1. The time between two dates
Calculated fields can be created in your project. A commonly used calculation is a 'datediff' calculation to calculate the time between two dates.

2. A new date based on existing dates
Calculated fields can only produce numerical answers. To calculate dates you can utilise an action tag as shown in the 2nd part of this resource.

Field Embedding
This resource provides screenshots of various field embedding examples that are utilised in the project template: Field Embedding Example Project.

Field embedding allows you to re-position fields on a survey or data entry page. This allows custom formatting to be produced such as replicating the formatting of paper based forms to capture data in table formats or placing linked questions next to each other.

More information on field embedding can be found here.

Smart Variables
This resource explores smart variables in more detail by providing various examples.

Smart Variables are special variables that allow you to reference information other than data fields.
They are context aware and able to adapt to many different situations. For example, smart variables can provide URL's or links to particular surveys/instruments or recognise the current user's username, the current event or instance of an instrument or reference particular events or instances, such as the previous, current, first or last event/instance.

One of the most common smart variable uses is in the default survey invitation message, where [ survey-link] and [ survey-url] are utilised (spaces have been added after the [ to display the smart variable).

More information on smart variables can be found here.

Example uses of smart variables:

Referencing context specific repeating instances or longitudinal events.

This can be useful in a variety of applications such as branching logic, calculations or piping.

You can reference the previous (______), current (______), next (______), first (______) or last (______) instance of a variable by placing the relevant smart variable after the variable name. For example, the last instance of a variable named date can be referenced by placing ______ after the variable, eg. ______.

Similarly for longitudinal projects, you can refer to the previous (______), current (event_1_arm_1), next (______), first (event_1_arm_1), or last event (event_1_arm_1), by placing the smart variable in front of the variable name eg. ______) for the date in the last event.

Make fields appear in certain contexts via branching logic.

For example, using the previous smart variables, you could make a field appear in the first instance of a repeating form by including the branching logic ______='1'.

Similarly, there are smart variables which reference usernames ([survey respondent]), user dag's (______) or user roles (______) allowing you to make fields appear for specific users or users in specific dag's or roles. For example, if your username was 'username' you could include branching logic such as [survey respondent]='username' for it to only appear when you're viewing the project.
Create various smart functions, smart tables and smart charts.

On average, REDCap will have planned downtime every 3 months to upgrade and take advantage of new features that are released. Details of new features can be found here.

Recent upgrade log:
25/8/22: NSLHD REDCap upgraded to V12.5.6.
26/5/22: NSLHD REDCap upgraded to V12.4.0.
24/2/22: NSLHD REDCap upgraded to V12.2.4.
4/11/21: NSLHD REDCap upgraded to V11.4.2.
3/9/21: NSLHD REDCap upgraded to V 11.3.0.
7/5/21: NSLHD REDCap upgraded to V11.0.0.
4/2/21: NSLHD REDCap upgraded to V10.8.0.
(More details of the V10.8.0 upgrade can be found here. Features in this upgrade include new action tags: @INLINE, @PREFILL, @CALCDATE, @CALCTEXT and the piping options :LINK and :INLINE.)

Attachment:

NSLHD REDCap Main Features UPGRADE 1609.pdf

Newsletters are sent between upgrades as a way of informing users about changes to the NSLHD REDCap and providing a quick overview of various features of REDCap.
These newsletters include feature projects and examples of lesser known REDCap features.
Previous newsletters can be found here.

Newsletter 1

Attachment:

NSLHD REDCap Newsletter Edition 1.pdf

Newsletter 2
Instrument Zip example download

Attachment:

PatientDetailsForm_2021-10-28_1056.zip

Introduction to REDCap

For an Introductory presentation looking at the NSLHD REDCap, please see the video below.

Introductory presentation conducted on 10/03/2021 looking at an overview into:
-what REDCap is (timestamp: 0:00)
-why you should use REDCap (timestamp: 3:20)
-how to go about making a project (this includes a demonstration on how to create and test a project, timestamp: 15:50).
5 minutes were allocated to questions which involved a quick discussion on automating survey invitations at certain timepoints and distributing a link for a survey (timestamp: 51:06), which will be explored in more advanced sessions.

Unfortunately forgot to record the first couple of slides, which were an overview of the session and introduction to REDCap:
REDCap is a web based data collection tool, the NSLHD REDCap can be accessed at https://redcap.link/nslhd.
Example uses include creating surveys, databases, projects to collect data for audits or research.

Slides can be accessed here

REDCap Intro slides

Attachment:

REDCap intro slides.pdf

Intermediate Training Session

For a presentation exploring surveys and project setups involving longitudinal designs or repeating instruments, please see the following recording of the Intermediate Training session conducted via Zoom on 31/3/2021 @10:30am-11:30am.

The session focused on two key areas: surveys and projects utilising longitudinal setups or repeating instruments. In exploring surveys (ie. what are surveys, how to enable surveys and different methods of distributing surveys), the piping feature was discussed as well as data importing via the import tool.

1:00- What is a survey?
4:30- What is piping?
7:55- Setting up a survey
15:54- Different methods of distributing the survey: Method 1- Public Survey Link
20:23- Different methods of distributing the survey: Method 2- Survey Participant List
27:40- Different methods of distributing the survey: Method 3- Existing Records
33:04- Data import
41:46- Automatic Survey Invitations
45:30- Longitudinal and Repeating Instruments/ Events introduction
46:18- Longitudinal Projects
53:26- Repeating Instruments
55:35- Questions

Slides can be accessed here
Majority of the presentation was demonstrations, for more informative slides on the surveys aspect please see the surveys document under Additional Resources.

To register your interest for future REDCap training sessions and request specific topics please complete the following form

Attachment:

Intermediate session I.pdf

To request specific support, please indicate which services you may need:

* must provide value

Consultation/ Meeting

Data Collection Development (eg. Form Design)

REDCap Training

User Access/ Sponsorship

I am not sure

Password Reset

Other

If you would like to organise a face to face meeting or training session, please fill in the questions below and submit.

What days works best (pick all that apply)

Monday

Tuesday

Wednesday

Thursday

Friday

Preferred time of the day (pick all that apply)

Morning (8:45am - 12pm)

Midday (12pm - 1pm)

Afternoon (1 - 4:30pm)

Other

Please specify other

Expand

If you have any particular notes regarding preferred time of meeting, please type below

Expand

Please provide a brief description of how we can assist you

* must provide value

Expand

To reset your password, please go to the following link
REDCap Password Recovery

If you are unable to reset your password via the link, using the email attached to your account, please email [email protected] or [email protected] or complete the information below so we are able to verify that it is you and an email will be sent to the email attached to your REDCap account.

Please complete the User Access/ Sponsorship form at the link below:
REDCap Access Request Form

First Name

* must provide value

Last Name

* must provide value

Phone

* must provide value

Position Title

* must provide value

Where are you based?

* must provide value

If other, please state location/ organisation

* must provide value

Please specify department within your institution

* must provide value

If you have any questions, please contact the REDCap Administrator: [email protected]

date

D-M-Y

Request completed

Yes

Duplicate

reset

You have selected an option that triggers this survey to end right now.

To save your responses and end the survey, click the 'End Survey' button below. If you have selected the wrong option by accident and/or wish to return to the survey, click the 'Return and Edit Response' button.